What is Microsoft Access? How it can be useful?

what is microsoft access

What are MS Access and what are its features?

Microsoft Access is a data management application used in the Microsoft Office Suite of products. MS Access was created by Microsoft and first released for the world to use in the early 1990s. The primary purpose of Microsoft Access was to provide a database for programmers to build interactive databases. Microsoft later added other tools that allowed users to design, manipulate and save data types.

Forms are one of the most popular database applications developed by Microsoft Access. Forms are used in almost all sorts of MS Access databases and are very easy to use and develop. Form designing is very simple with Microsoft Access. Access developers use a GUI (Graphical User Interface) to present forms to the database users.

microsoft access

Microsoft Access is probably the most widely used desktop database application around the world. There are multiple reasons for that. Microsoft has a whole suite of different products designed specifically to deal with data. It also includes a database management system and Access itself. As an open-source project, there are plenty of third-party tools available for managing Access as well.

When developing a new record in Access, a new record will be created. There is a new field’s option called “rows”, and a new record type called “row key”. The new record type gives the developer more flexibility. You can add more fields to a record at any time by right-clicking the record and choosing to insert a new row or insert a new record key. When you want to change the existing data, right-click the record and choose to delete existing data or delete an existing row.

Microsoft Access also comes with a number of different types of database and web forms designed specifically for web-based applications. These include web form wizard, web page forms, and web pages. Microsoft provides a number of popular web applications such as Excel and Access database forms. Forms and databases are commonly used for storing, retrieving, creating and manipulating data.

microsoft access

Purpose of Microsoft Access

Microsoft Excel is a spreadsheet application that was initially developed for the US Department of Defense. Over the years it has found a number of uses including business planning and data analysis. It is used for complex calculations, charts and graphs, as well as pivot tables. There are many different versions of excel, and each one comes with its own features and limitations. A Microsoft Access database is similar to excel, in that it stores data in rows and columns and enables users to manipulate that data within the database.

Microsoft Access can be integrated with other applications, such as Microsoft Access database products. The combination is referred to as multi-table access. The primary reason for developing this feature was the desire to make large databases more manageable. RDBMSs (relational database management systems) were developed to efficiently manage and track information. The combination of excel and access allows users to quickly and easily manage a large database, even a very complex one.

What is Microsoft Access Queries?

Queries are a primary part of the MS Access system. These are used to access, search and modify data. In previous versions of Access, users would have to insert each query directly into an excel table. This would require creating another file, as well as a series of other Microsoft Access files. However, the latest release of Microsoft Access makes it possible to insert a single MS Access query into an Excel worksheet.

Forms also play an important role in the integration of MS Access and Excel. Forms allow users to create interactive forms that can display data in a variety of ways. Forms can be used for routine data requests, or for displaying charts, graphs and other visual elements. Forms are an essential part of the overall functionality of the MS Access database engine.

microsoft access

Difference Between Microsoft Access and Microsoft Excel

Many excel users are already familiar with how to perform data entry forms. MS Access comes with standard data entry forms, as well as a number of additional forms that can be used with Microsoft Access. The use of these forms is often required when a business requires the collaboration of a number of people. Without the need to create separate Microsoft Access forms for each person, the collaboration among different staff members can be accomplished through the use of what is available in the MS Access database engine.

Another frequently encountered scenario requiring the usage of MS Access is the creation of complex queries and database queries. Microsoft Access makes it possible for a developer to build complex databases by the use of simple statements and VBA code. A developer can easily create tables, queries, and forms by using standard programming code. MS Access also includes a rich user database tool that allows users to update existing data in the database and insert new users.

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Also Read: What is Microsoft Azure

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